Privacy Policy

Issued: 28.09.2018

 

Introduction

We are Biuro Naukowo-Techniczne SIGMA, a company incorporated in Poland. Our company number is 301495879 and our registered office is at Jezycka 44a/5 Street, 60865 Poznan, Poland (“Biuro Naukowo-Techniczne SIGMA” / “BNT SIGMA” / “we”/ “our” / “us”).

We are committed to ensuring that your privacy is protected and we strictly adhere to the provisions of the General Data Protection Regulation ((EU) 2016/679) (GDPR). In order for Biuro Naukowo-Techniczne SIGMA to provide, our products and services we need to process a certain amount of data, some of which is personally identifiable.

Our Privacy Policy sets out the different kinds of personal data we process, how we collect it, what processing is carried out, who personal data is shared with, how long we keep personal data and how we safeguard it along with details of your rights relating to data protection and how to contact the UODO, the Poland’s data protection regulator.

 

Administrator of the personal data

Biuro Naukowo-Techniczne SIGMA
Jezycka 44a/5 Street
60865 Poznan, Poland
Phone: 00 48 530 30 90 30
E-mail: info@hygienicdesign.eu
REGON: 301495879

 

We process data on the following categories of individuals

Website visitors and our use of cookies

A cookie is a small piece of information which is automatically created by our website on your computer. Please note that cookies are harmless to your computer. Cookies are a useful way of remembering the choices you have previously made while visiting our website.

We use ONLY opt-in option with regard to cookies, so cookies are not saved on your computer unless you agree for that.

One you agreed for cookies and you don’t want us to use cookies when you use our website anymore, you can:

  1. Adjust your internet browser settings not to accept cookies. Your web browser’s help function should tell you how to do this. Alternatively, you can find information about how to do this for all the commonly used internet browsers on the website: http://www.aboutcookies.org/default.aspx. This website will also explain how you can delete cookies which are already stored on your device.
  2. Click on the link below to stop sending data to Google Analytics
    Disable Google Analytics

Our website uses the following cookies:

Google Analytics (_ga, _gtm)

This is a web analytics service provided by Google, Inc. Google Analytics sets a cookie in order to evaluate our use of our website and compile anonymous reports on user activity. This cookie expires after 26 months. Google anonymizes IP data and stores the information collected by the cookie on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.

Lawfulness of processing (EU) 2016/679:

Article 6, Point 1,

(a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes; (f) processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child

 

The server in Datacenter, like all other serves with installed WebPages, to enable Internet connection and ensure its safety, collects Technical Data including: internet protocol (IP) address, your login data, browser type and version, time zone setting and location, operating system and platform and other technology on the devices you use to access this website.

Legal base for processing: (EU) 2016/679:

(b) processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;

(f) processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child

 

Newsletter/ marketing subscribers

When you fill out a webform to sign up to a newsletter, we may ask you to provide certain personal information, including your:

  • name;
  • email address;
  • organization you work for

By completing the form and ticking the relevant boxes you are providing your consent for Biuro Naukowo-Techniczne SIGMA to process your personal data, and this is the legal basis we are relying on to do so.

We will use the information that you give us to send you relevant emails containing Biuro Naukowo-Techniczne SIGMA news & marketing communications. Your information will be stored by a third party data processor located in Poland: Freshmail.

We do not use profiling in email communication.

We regularly review your interactions with the emails we send you and remove any subscribers who have shown and extended period of inactivity. You can withdraw your consent and unsubscribe at any time by clicking the link at the bottom our email communications or by emailing us at info@hygienicdesign.eu.

We will not sell or pass your information to third parties other than those set out above.

 

Lawfulness of processing (EU) 2016/679:

Article 6, Point 1,

(a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes

 

Clients and prospective clients

If you have enquired about a product or service we will use the information you have given so one of our consultants or advisors can contact you with regard to this product/service.

When you place an order with us, we will ask you to provide certain personal information, for example:

  • name;
  • email address;
  • organisation you work for

Please note that we require this information to be able to process your order and fulfil our contractual obligations (our condition for processing under GDPR). We may be unable to fulfil the contract without your personal data.

Your personal information will then be used by us to provide you with the services you ordered, to communicate with you regarding the provision of those services, to issue payment invoice. This data are stored for legal reasons for 5 years and are erased by us after 6 years.

 

Legal base for processing: (EU) 2016/679:

(b) processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;

(c) processing is necessary for compliance with a legal obligation to which the controller is subject

 

Sub-processers and other 3rd parties

Biuro Naukowo-Techniczne SIGMA utilise a number of sub-processers and other 3rd parties to support and enhance the delivery of our services. These are listed below.

  • Atthost – our datacentre
  • Freshmail – our email marketing provider
  • Google – web analytics
  • Home.pl – invoicing service
  • Biuro P2G – accounting service

 

How do we safeguard your personal data?

Protecting your security and privacy is extremely important to us and we make every effort to secure your information and maintain your confidentiality in accordance all relevant Data Protection Legislation. Our systems are protected by various levels of security technology, which are designed to protect your information from any unauthorised or unlawful access, processing, accidental loss, destruction and damage.

Please note that we may need to disclose your personal information where we:

  • are under a legal duty to comply with any legal obligation or in order to enforce or apply our terms and conditions; or
  • need to disclose it to protect our rights, property or safety of our customers or others, including the exchange of information with other companies, organisations and/or governmental bodies for the purposes of fraud protection and credit risk reduction.

 

Your rights

The GDPR provides you with the following rights:

 

The right of access

You can ask us to confirm that we process your personal data and provide access to and copies of the information we hold about you by contacting us at info@hygienicdesign.eu. We will process your request to access your information and provide this information to you free of charge unless your request is manifestly unfounded or excessive or repetitive, in which case we are entitled to charge a reasonable fee. We may also charge if you request more than one copy of the same information. We will provide the information you request as soon as possible and in any event within one month of receiving your request, unless there are extenuating circumstances. If we need more information to comply with your request, we’ll let you know.

 

The right to rectification

If you believe personal data we hold about you is inaccurate or incomplete, or any of the information you provide to us changes, please let us know as soon as possible so that we can make the necessary changes to the information we hold for you on our database. If you wish to make any changes to your information, please contact us at: info@hygienicdesign.eu. We will comply with your request within one month of receiving it, unless we don’t feel its appropriate for us to do so in which case we’ll let you know why. We’ll also let you know if we need more time to comply with your request.

 

The right to erasure

In some circumstances, you have the right to ask us to delete personal data we hold about you. This right is available to you:

  • where we no longer need your personal data for the purpose for which we collected it;
  • where we have collected your personal data on the grounds of consent and you withdraw that consent;
  • where you object to the processing and we don’t have any overriding legitimate interests to continuing processing the data;
  • where we have unlawfully processed your personal data (i.e. we have failed to comply with GDPR);
  • where the personal data has to be deleted to comply with a legal obligation; and
  • where the personal data we process relates to the offer of online services to a child.

There are certain scenarios in which we are entitled to refuse to comply with a request. If any of those apply, we’ll let you know.

To request that your information is deleted, please contact us at info@hygienicdesign.eu.

 

The right to restrict / object to processing

In some circumstances you are entitled to ask us to suppress processing of your personal data. This means we will stop actively processing your personal data but we don’t have to delete it. This right is available to you:

  • if you believe the personal data we hold isn’t accurate – we’ll cease processing it until we can verify its accuracy;
  • if you have objected to us processing the data (see below) – we’ll cease processing it until we have determined whether our legitimate interests override your objection;
  • if the processing is unlawful; or
  • if we no longer need the data but you would like us to keep it because you need it to establish, exercise or defend a legal claim.

You are entitled to object to us processing your personal data:

  • if the processing is based on legitimate interests or performance of a task in the public interest or exercise of official authority;
  • for the purposes of scientific or historical research and statistics.

In order to object, you must have grounds for doing so based on your particular situation. We will stop processing your data unless we can demonstrate that there are compelling legitimate grounds which override your interests, rights and freedoms or the processing is for the establishment, exercise or defence of legal claims.

If you wish to restrict or object to the processing of your information, please contact us at info@hygienicdesign.eu.

 

The right to data portability

You have the right to ask us to provide your personal data in a structured, commonly used and machine-readable format so that you are able to transmit the personal data to another data controller. This right only applies:

  • to personal data you provide to us;
  • where processing is based on your consent or for performance of a contract (i.e. the right does not apply if we process your personal data on the grounds of legitimate interests); and
  • where we carry out the processing by automated means.

We’ll respond to your request as soon as possible and in any event within one month from the date we receive it. If we need more time, we’ll let you know.

Rights in relation to automated decision making and profiling

We do not carry out automated decision making and profiling.

 

External Links

Our website may contain links to other websites. Please be aware that we are not responsible for the privacy practices of such other websites. This privacy policy applies solely to information collected on our website.

 

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Please note that we may change our Privacy Policy from time to time. If we make any changes, these will be shown on our website and will immediately supersede any previously posted information.

If you have any further queries or comments on our Privacy Policy, please send us an email to info@hygienicdesign.eu. We always welcome your views about our website and our Privacy Policy. For whatever reason, should you wish to lodge a complaint with the Information Commissioner’s Office, as is your right, you can do by contacting Poland’s data protection regulator UODO.